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EAA - The Spirit of Aviation

   Vol. 11, No. 3 - March 2009

Chapter Resources

: Calendar of Events
:
Speakers Bureau
: Chapter Locator
: Resource Forms
: Labels and Lists
: Promotional Materials
: Reference Papers
: Online Insurance Form
Contact the Chapter Office
: Email chapters@eaa.org
: Phone 920-426-4876
EAA Chapter Leaders Academy Schedule

: Mar. 27-29, 2009
: Sept. 18-20, 2009
: Oct. 16-18, 2009

: For reservations or more information: chapters@eaa.org  

EAA SportAir Workshops

March 14, 2009
Dallas, TX
Topic: Sheet Metal, Composite Construction, Electrical Systems & Avionics, Fabric CoveringTest Flying Your Project

For detailed information on SportAir Workshops, including cost, course descriptions and how to register, go to the web at: www.sportair.com/schedule.html or call 800-967-5746.

EAA Calendar of EventsAs we get ready to turn the calendar page to March, our thoughts begin turning toward the flying season. Looking through all the upcoming events listed in EAA's online calendar doesn't hurt, either. Many chapters are taking advantage of this free resource, but there's always room for more. Log on at www.eaa.org/calendar and post your local events today. We encourage everything from monthly chapter meetings to pancake breakfast fly-ins, Young Eagles rallies, air shows - anything aviation-related.

This weekend, we welcome another group of chapter leaders to EAA headquarters for a Chapter Leaders Academy. Our final winter session is next month, March 27-29. There are a few spots remaining, if you’d like to attend. The schedule resumes after AirVenture with sessions on September 18-20 and October 16-18. Based on positive feedback and support from past attendees, Chapter Leaders Academy sessions will continue into 2010. The weekend is packed with informational sessions, small work groups, idea exchanges, and access to a wide variety of EAA resources. Plus we set aside some time for fun, too. Outside of travel costs, the Chapter Academy is free. Once in Oshkosh, we'll take care of your housing, food, and program materials. Drop us a line at chapters@eaa.org to find out more or to sign up.

In this month's issue…you’ll see an update on the IRS form 990N from our resident tax expert, Patti Arthur; some handy tips from chapter members; two featured newsletters; an opportunity to be part of the new Founders’ Wing; two articles you can share in your newsletter or on your website - managing risk, and a link to a NASA video on aircraft icing (a topic that's made some rather large headlines recently).

Fly Safe!

 - Steve Buss, Manager, EAA Chapters
  

Chapter News
IRS FORM 990N WOES CONTINUE ... BUT THERE IS A SOLUTION!
A Solution For Problems Filing the 990N e-Postcard

By Patti Arthur, Esq., EAA Legal Advisory Council
 
Recently, a number of chapters have had problems filing the 990N e-postcard with the IRS. Usually the problem stems from the incorrect IRS assumption that the chapters are part of a "Group Exemption" and are included in EAA Headquarters' IRS tax returns.
If you receive an error message while trying to file your 990N e-postcard stating you are ineligible to file, don't call the help line listed on the website. Instead, call the IRS Exempt Organization Hotline at 877-829-5500. It MUST be an officer of the chapter who calls.
 
A Solution For Problems Filing the 990N e-Postcard
When you are connected to an IRS agent, explain that you wish to file the 990N e-postcard and that you received an error message. Also explain you are not covered under a Group Exemption Determination Letter. The IRS may ask some questions such as whether you have filed for tax-exempt recognition, your average annual gross receipts, and EIN. They may also ask if you feel you are a social club or a public charity. Do not under any circumstances fabricate answers or understate your earnings!

The IRS will adjust the chapter's account in their records. This adjustment usually takes about 8 weeks to take effect, after which you can try to file the 990N again.

If you have any questions or concerns before you call the help line, call my office first at 719-539-7050 and we can discuss your situation.

Read Patti's original article on IRS rules changes that could impact your chapter.

 
CHAPTER QUICK TIPS
Here are a couple of tips that showed up in my in box this past month. I hope they'll be useful. If you have a quick tip to share, drop me a note at sbuss@eaa.org.

Manage Photos with Picasa
from Tony Spicer, EAA 536307

Over the last couple of years I've used Google's Picasa to document the build of my RV-3B. It's free and very easy to use.

Several weeks ago I had the idea to use it to document the aircraft and projects in Chapter 297, and here's the result. It makes a great pictorial history of the chapter. Our website (www.eaa297.org) has a link on the projects page that sends folks to the Picasa link.

Another nifty thing that can be done with Picasa: I'm going to redo the picture wall in the chapter clubhouse. I went to the online photo album and clicked on prints, and it took less than five minutes to enter the info. In one hour I can go to the local Walgreen's and pick up 65 5x7 color prints for $1 each, and then put them in frames ordered online from Wal-Mart for $1 each.
 

Picasa
I'm no "computer geek," so if I figured it out, anybody can. Visit http://picasa.google.com to download the free program. Once downloaded, the program will organize all the photos already on the computer and install a shortcut on your desktop. It does this in parallel with whatever photo software was already on the computer. Download a new photo to your computer and it automatically goes to both places. There is an upload button at the bottom of the Picasa page for uploading photos to the internet. Give it a try!

Timing is everything
from Dick Wetherald EAA 377889
EAA Chapter 9 in Columbus, Ohio, once again got some ink in the Ohio State University Airport Newsletter. We adjusted our newsletter release schedule to be just before that of the airport's. We send them print-ready material and sometimes they are in need of content. As a result of our timing and their need, we have received mention in a number of their newsletters!

 
GAMING, RAFFLES AND CHAPTERS
Non-Profits and Gaming Activity

By Patti Arthur, Esq., EAA Legal Advisory Council
If your Chapter conducts raffles, bingo, pickle jars, or other types of gaming activities, make sure you are in compliance with all the applicable state and local laws. Many chapters have informal raffles for quilts and the like as fund-raisers or at meetings. Some chapters have more formal affairs, like bingo.

If that is the case, make a quick web search for the state, county, and municipality where your chapter is located and for where the activities are conducted to determine if you are required to apply for a license.

Don't assume just because you are a non-profit that you are exempt. Illinois, for example, makes it a misdemeanor for non-profits to conduct raffles without a license, but the decision on whether to require a license or not is left up to each individual county or municipality.
 

Bingo
Also, don't assume because you are a small chapter that no one will find out about your activity. Violation of a local gaming ordinance could jeopardize your 501(c)(3) status with the IRS. A few quick phone calls or a web search will point you in the right direction and keep you on the right track.
  
FEATURED NEWSLETTERS
This month we feature two chapter newsletters. First, The Taildragger, from EAA Chapter 972 of Longview, Texas. You'll get a chuckle from The Pres Sez column by Garnet McClure, chapter president. Also enjoy the chapter's Young Eagles photos. Next up is CAVU Skies, the inaugural issue from EAA Chapter 1354 of Greenwood, Indiana. A nice effort for the chapter's first issue!
  
CHAPTERS INVITED TO PARTICIPATE IN EAA FOUNDERS' WING
Progress continues on construction of the EAA Founders' Wing, a major project under way in the EAA AirVenture Museum. The Founders’ Wing seeks to preserve the history and culture of EAA from its earliest days through today, utilizing Paul and Audrey Poberezny's extensive personal collection of EAA historical artifacts. Since EAA chapters have played such an important role in the organization's growth and development, we are inviting all chapters to donate items that can be used to create the EAA Chapters Display in the Founders' Wing. Suggested items include patches (historic or current), pins, small posters/flyers, or photos. (Please identify people shown on submitted photos.) 
 
Founders Wing
Items should be relatively flat and measure no larger than 11x17 inches. Submitted items will be considered for display, and anything not used will become part of the permanent collection. (Note: items cannot be returned.)

Please send your contributions to Ron Twellman, P. O. Box 3086, Oshkosh, WI 54903-3086. If you have questions about what types of items might be appropriate, please contact Ron at rtwellman@eaa.org. Deadline for submissions is May 1, 2009. The Founders' Wing is scheduled to be open in time for EAA AirVenture Oshkosh 2009 and will host the Chapter Leader's Breakfast that week, on Saturday, August 1. Learn more about the Founders' Wing project.

 
CHAPTER INSURANCE FORM NOW ONLINE
After nearly a month of use, the new online EAA Event Insurance Request Form is getting some good reviews. EAA's Insurance Administrator Jenni Rosenow reports the new system is working well. If you have used it, thank you, and please pass along any suggestions to make it better.

If you've not used it, submitting the required information to the Risk Management Office for chapter events is easier than ever before.

To use the online form, visit www.eaa.org/apps/insurance and enter all the details for your planned event. This should be completed at least 30 days prior to the event date in order to ensure that the request will be processed in time. (EAA's Risk Management Office will contact you directly if additional information is required.) The new system will also allow you the opportunity to print a copy for your records, plus you'll be prompted to post information about your event on the EAA Calendar of Events.

EAA Online Insurance Form
 
FROM THE NEWSLETTERS
We receive hundreds of newsletters each month from EAA chapters, and it's interesting to learn about what's happening at the local, grassroots level. Oftentimes we come across some excellent articles and tips to share, which you can repurpose for your own newsletters. (When reprinting, please credit the original source.) For the list of previously featured articles, click here.

This month we feature two articles we hope you'll share with your members. First, in a follow-up to last month's FAA Safety article about managing risk, we present part two of Max Trescott's article (Word | PDF); and second, here's a link to a video on icing, produced by NASA. Dennis Teague, Secretary, of EAA Chapter 118, (among others) sent this to our attention.

  
CHAPTERS IN THE NEWS
  • EAA Chapter 83 (Terre Haute, Indiana) Helps Students "Take Off."
  • EAA Chapter 60 (Beloit, Wisconsin) building a quarter-scale model of the Curtiss Pusher airplane in honor of the state's centennial of flight celebration in May - read the story.
  
EXCLUSIVE OFFER FOR EAA CHAPTERS
Here's an offer to pass along to your fellow chapter members. With any merchandise order of $30 or more, you can get the B-17 Collectible Medallion for only $15. This free standing medallion is the first in a Limited Edition Series. Standing 2-3/4” tall by 4-1/4” wide this medallion tells you all you want to know about the B-17 “Aluminum Overcast.” On the front is a detailed replica of the B-17. (The special offer is valid through March 31, 2009 for phone orders only - not available for online orders.)

Feel free to include this special offer in your newsletters or on your website.

B-17 Medallion
 
Young Eagles News
HOMEBUILT AIRCRAFT COUNCIL SEEKS MEMBER
EAA is looking for a member willing to serve on the Homebuilt Aircraft Council. Formed in 1999, the HAC is a group of volunteers that help EAA staff by providing advice and counsel on issues relating to the homebuilt aircraft community. Council members also act as EAA ambassadors in the field.

Council members are appointed by EAA President Tom Poberezny and serve in a volunteer capacity. The council meets annually in Oshkosh each fall, and holds other meetings as needed.

Successful council members are active aircraft builders and fliers who are interested in growing the homebuilt movement. If you have a passion for the spirit of EAA and homebuilt aircraft, please apply by completing the online application form. Additional information or questions are welcome at HAC@eaa.org.

 
NEWS FROM CANADA
Jack Dueck, Editor of EAA Bits and Pieces, EAA's e-newsletter for Canada, filed this report on festivities marking the country's 100th anniversary of powered flight - February 23, 1909. EAA congratulates all our Canadian members on this magnificent milestone! Canada's 100th anniversary of powered flight
 
FROM THE ARCHIVES
I was doing some research in the Sport Aviation online archives and came across this article written by Audrey Poberezny. I've included the link here, just for fun and I hope she doesn't mind me sharing the article with everyone. It's an interesting reflection on the 1961 fly-in. By the way, if you enjoy history and would like to revisit the past of your association, spend some time exploring the Sport Aviation archives!
 
MEMORIAL WALL
Dedicated to those who have loved and supported aviation
Located on the edge of Pioneer Airport near the Fergus Chapel, the EAA Memorial Wall provides a dignified place for families and friends to remember and honor loved ones whose support and passion for aviation positively impacted their lives, and the lives of others. Its centerpiece is a monument formed of thousands of stones brought to Oshkosh from EAA members' home states and countries.
 
EAA Memorial Wall
Each year, an annual dedication service is held at AirVenture to honor the legacy of the EAA Memorial Wall's inductees from the previous year. This year's ceremony will be held on the last Sunday of AirVenture, Sunday, August 2nd at 11 a.m. Guests should arrive no later than 10:30 a.m. This heartwarming service includes President Tom Poberezny's poignant reading of the names in honor, and includes a breathtaking "missing man" formation flight overhead along with the playing of "Taps."

To have your special tribute recognized during this year's dedication ceremony at EAA AirVenture Oshkosh, the order must be received by Friday, April 10, 2009. With a donation of $350 or more, you can personalize a two line plaque inscription with your loved one's name and outstanding details of their life. Special commemorative paper will be available before and after the service for guests to make rubbings of individual inscriptions. Each Memorial Wall inductee also receives a one-page biography in the 2009 Memorial Wall Registry Album.

To establish a tribute and honor the legacy of your loved one, or to learn more about EAA's Memorial Wall, please visit the EAA website, e-mail development@eaa.org, or call 800-236-1025.

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