Updates Made to Chapter Request for Insurance Form
August 21, 2012 - In an effort to increase the ease of use of our Chapter Request for Insurance form, we have been working on a few tweaks and updates. Most of the changes are minor and aimed at helping capture event information accurately and efficiently; however, one difference may stand out. We have eliminated the option to define the chapter's role in an even as that of co-sponsor.
Comingling with another organization, such as a pilots association or flying club, to sponsor a chapter event or Young Eagles rally is not permissible under the Chapter Insurance Program. The Chapter Insurance Plan does not extend to any other organization, and co-sponsoring an event with another group puts the chapter at great risk.
However, there are options. First, a chapter can act as the sole organizer, where the chapter is the only organization involved in the planning and conduct of the event. We have seen thousands of pancake breakfasts, Young Eagle rallies, fly-ins, and cookouts where the chapter has been responsible for the success of the overall event. If your chapter is thinking about holding an event, we have resources available on our website to help you with the process.
Alternatively, a chapter can participate in another organization's insured event by providing approved chapter activities. This allows the chapter to promote themselves and aviation to a broader audience than can be reached by the chapter alone. From community fairs to airport open houses, participating in an insured event is a great way to get involved.
Whether your chapter is the sole organizer or a participant, we are always here to help you navigate your way through an event! Don't hesitate to contact EAA's risk management department (920-426-6106, email@example.com) with any questions or comments you may have.