Potential Model Scholarship Information For Chapters
1. Development and recruitment: The Chapter should determine the goal of the scholarship and develop a program to obtain funding and applicants for the scholarship through the chapter, schools or other organizations.
2. Application: Develop or use an existing application and modify it for the chapter needs. The EAA sample application can be found at this web site: https://secure.eaa.org/education/scholarships.html The guidelines and evaluation process should be made known to the scholarship applicants in the scholarship information materials.
3. Processing of applications: Chapter designates should receive, process, and evaluate all completed applications. It is recommended that a scholarship review committee be formed for the evaluation of the applications.
The committee should review and rate the applications according to the goals of the scholarship. The donor of the scholarship may be involved in the
award-recipient selection but only where doing so would not present a self-interested/self-dealing situation (for example, awarding the scholarship to a relative or arrangements whereby a group of donors award scholarships to their respective children etc.). Such a situation may adversely affect the tax status of the scholarship grant for the donor as the scholarship is deemed not to benefit a wide enough segment of the public to be considered charitable / tax deductible in purpose.
4. Evaluation: The evaluation process may consider some or all of the following criteria:
§ Education Background: Request an official copy of the most recent academic transcript. Students can be evaluated for course work, grade point average (applicants must possess a GPA of X or higher, academic honors, scholarships, personal and educational achievements and awards.
§ School or college activities: Students can be evaluated for extracurricular, honorary, leadership activities, and scouting, cap or military experience.
§ Community Activities: Students can be evaluated on community activities in their hometown, or high school or college.
§ Employment Experience: Both paid and unpaid experience should be considered. A student who works to continue with his/her education may not have strong extracurricular activities or community service. This circumstance can be considered when assessing a student’s overall application.
§ Recommendations: Letters of reference from teachers, advisors, chapter members or others familiar with the student’s academic achievement, personal leadership, work experience and/or community service can be reviewed for examples of a student’s motivation, ability and potential.
§ Financial need: Assessing the need of the applicant.
§ Scholarship Application Letter / Composition: Should include the goals of the applicant, why the scholarship is needed, what the applicant will achieve with the goal, how this will help in the achievement of future goals.
§ Scholarship personal statement or essay: This can be requested or required on a topic determined by the scholarship donor or committee. In both the Application Letter and the Personal Statement or essay, determine the appropriate length of the essay and include that requirement in the application materials.
Include a checklist of materials or items required on the scholarship application and a disclaimer in the event that the scholarship is not awarded due to lack of funding or lack of qualified applicants.
5. Award: The committee should determine the weight of the factors and rate the scholarships so that the finalist can be selected based on the established criteria. The chair of the committee or the designate of the chair (Chapter official or other) should make the notification to the awardees either in writing or in person at a chapter activity as is determined by the chapter or scholarship committee.
§ Notification of persons awarded: Please do not use the term “won” unless it is a contest with measurable results. Otherwise you will have lots of “losers.”
§ How will it be paid? Directly to the applicant or as a student/college/FBO requiring a joint endorsement to ensure it is used for the purpose intended.
These are additional questions that should be discussed when exploring the scholarship by the chapter:
§ Will the scholarship be one time, endowed or renewable or repeating scholarship?
§ If endowed, what percentage of the interest or gains on the funds will be used for the scholarship?
§ Residual funds: Determine how residual funds will be used at the conclusion or dissolution of the scholarship it is held in separate account.
Note: the phrases “Achievement Scholarship” or “Merit Scholarship” should be avoided as they are registered trademarks of the National Merit Scholarship Corporation.