EAA designed Community Outreach Guidelines to help coordinate and maximize offerings in the following ways:
- Provide a more defined approach to responding to requests for support of community events.
- Develop a fair and easy process to identify, evaluate, and support efforts of the non-profit community.
- Develop a process that allows for tracking and quantifying impact.
EAA has a staff committee to support these goals and provide community leadership.
Auctions, Raffles, Participation at an In-kind Level
EAA supports auctions, raffles, and other fundraising events sponsored by non-profit organizations based primarily in the Fox Valley region by donating items, experiences, passes, and other tangible items. Selection guidelines include:
- Applicant must be either a youth serving organization or school with an education focus, a general health/welfare organization, or an organization that provides community service programs.
- Applicant cannot be a lobbying group, strictly religious organization, or other association with a mission that implies EAA's endorsement or sponsorship of a controversial issue or position.
- Applicant must not have previously received a donation during EAA's current fiscal year (March 1-February 28).
- Applicant organization must have support of EAA staff.
- EAA Community Outreach Committee may request or require appropriate recognition and/or visibility from the requesting event or organization.
EAA will also support other community auctions, raffles, and fundraising events at the discretion/decision of the Community Outreach Committee.
Event Participation at a Financial Level
EAA also has a limited fund to support community organizations seeking cash support. Such requests will be individually reviewed by the Community Outreach Committee.
Facility & Infrastructure Use
EAA will respond to requests for use of both the indoor and outdoor facilities in the following way:
- "No-fee usages" of the Museum, selected conference rooms, or other select areas of the EAA facility. Requesting organization will be responsible for set-up, clean-up, and other event related costs.
- "Reduced-fee" use of the Museum, selected conference rooms, or other select areas of the EAA facility. Specific arrangements related to set-up, clean-up, and other event related costs will be determined as part of the negotiation.
- "No-fee" use of the outdoor grounds. Requesting organization will be responsible for all incurred costs.
- "Reduced-fee" use of the outdoor grounds. Contract negotiations will detail specific areas and amount of reimbursement.
- Complimentary use of any EAA assets either on-site or transported to locations outside the EAA campus – decision to be made on a case-by-case basis. A final decision by EAA will include a review of the financial and liability impacts.
Such requests will be reviewed by the Community Outreach Committee, with input as needed from EAA senior management and necessary department heads.