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Warbirds Briefing

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Warbirds AirVenture 2011 Briefing

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We’re glad you’re coming to EAA AirVenture Oshkosh! Whether you’re a Warbird pilot, volunteer, or enthusiast, we’ve gathered some of the key information you may need. All the information is at the EAA Warbirds of America website, but we’ve pulled together everything important regarding lodging for Warbird pilots and volunteers, aircraft judging, and what to do if you’re flying in the air show. Plus we also have information on Warbird camping, Canadian pilots and other foreign visitors, parachute packing, aircraft registration, fuel arrangements, and the most important briefing document before you begin your mission to Oshkosh – the AirVenture NOTAM.

Read the AirVenture NOTAM

2011 AirVenture Warbird Pilot and Volunteer Accommodations
The Holiday Inn – Fond Du Lac, Wisconsin, is holding a room block for EAA Warbird members. You’ll make your own reservation directly with the hotel. Space is limited. The hotel requires a 5-night minimum stay and no cancellations or changes after July 1. A credit card is required to make a reservation. Be sure to ask for your confirmation number. On July 1 your credit card will be charged for a minimum of 5 nights. This is considered a nonrefundable deposit. Have your EAA Warbirds membership number ready when you call, as you will have to provide it to make the reservation. The room rate for Warbird members is $246 per night. Two breakfasts are included. Call the hotel directly for reservations and more information.

Holiday Inn – Fond du Lac
625 Rolling Meadows Drive
Fond du Lac, WI 54937      
Find additional information on EAA AirVenture accommodations

Aircraft Judging
We encourage all pilots/owners to consider having their warbird aircraft judged during EAA AirVenture Oshkosh 2011. Preregistration isn’t necessary – simply report to the Warbirds Registration Building upon arrival to sign up.

After you complete the main aircraft registration process, proceed directly to the judging registration window to register for judging and to select a time slot. The judging will begin Monday, July 25, and end at noon on Thursday, July 28. The time slots will be 3-hour periods from 9 a.m. to noon or from 1 p.m. to 4 p.m., except for Thursday when only the morning slot will be available starting at 8:30 a.m. If you don’t register for judging and make a time slot reservation, the aircraft won’t be judged.

The aircraft judging process is divided into eight different categories, adding up to a total of 100 possible points for the “perfect airplane.” Each type of aircraft will then be given several extra points called “difficulty points” based on the aircraft’s complexity and difficulty in restoration.

The judging categories will then be broken down as listed below:





General appearance






Gear and wheel wells


Wings and tail surfaces


Engine and accessory section


Depth of restoration



100 + Difficulty Points = Final Score

Important Information for Warbird Air Show Pilot Participants
Fuel and smoke oil will be provided for flying in the daily air shows; however, be sure that you possess at least a commercial airman’s certificate with a current second-class medical. Acceptance of fuel or smoke oil without those certificates could lead to FAA enforcement. If you don’t have these certificates, you may still fly in the air shows, but you may not be reimbursed for your fuel or smoke oil.

Also, in order to fly in any of the daily shows, participants are asked to provide copies of:

  • current pilot certificate
  • current medical certificate
  • copy of insurance certificate, which states inclusion of fly-by coverage
  • date of last BFR.

These document copies may be filed at Warbird Registration, or you may forward them in advance to:

EAA Warbirds of America
Warbird Pilot Documents
PO Box 3086
Oshkosh, WI 54903-3086

fax 920-426-6579; e-mail warbirds@eaa.org.

In order to fly in the daily air shows, participants are required to attend the Warbirds forum entitled “Flying at Oshkosh for the First Time” if they have never flown here before. This forum may also be a good refresher for veteran Oshkosh pilots.

To fly in formation, we also require pilots to be formation qualified through the Formation And Safety Team program or the Joint Liaison Formation program. Note that not all aircraft types will fly formation.

Having met these requirements, a pilot needs to attend the briefing, held in the Warbirds Briefing Building (large building with the porch), on the day(s) he wishes to participate. There are time limits and possibly specific themes for each day, so not all aircraft and types may fly every day. During the briefing, pilots will be instructed as to the numbers of specific aircraft types required for that day, flight patterns, etc.

All air show briefings are held in the Warbirds Briefing Building. The schedule of briefings will be posted outside the Warbirds Headquarters, Registration, and Briefing Buildings.

Register your aircraft here

Warbird Helicopter Operations at EAA AirVenture Oshkosh 2011
Pilots of warbird-type helicopters must follow the Transient Helicopter VFR Arrival/Departure Procedures as printed in the 2011 AirVenture NOTAM. Upon arrival at Pioneer Airport, contact Warbirds Flightline Chairman Tom Wise at 815-693-4106. He will coordinate parking in the Warbirds area. Next, contact OSH tower on 118.5 for clearance to proceed to the Warbirds helipad and parking.

Foreign Visitors
Foreign visitors/members flying to EAA AirVenture Oshkosh from any country must apply for and receive a Transportation Security Administration (TSA) waiver. Print out the waiver form from the TSA General Aviation website, click on “forms,” then go down the page to the international waiver form. It must be completed and faxed to TSA no later than 10 days prior to your flight. Fax it to the phone number on the form, at least 14 days before you need the waiver.

Canadian Pilots

  • Canadian pilots flying Canadian-registered experimental amateur-built aircraft, or basic or advanced ultralight aeroplanes, must obtain an FAA Special Flight Authorization (SFA) to operate in the United States.
  • The SFA must be carried on board the aircraft when operating in the United States, and constitutes valid FAA authorization to operate in U.S. airspace provided the operator of these specific aircraft complies with the operating limitations that are part of the SFA. The SFA may be obtained from the FAA website.
  • Canadian pilots flying experimental warbirds are required to contact the FAA Milwaukee Flight Standards District Office (FSDO) to apply for an SFA for their flight to/from Oshkosh.
  • Questions concerning this SFA should be addressed to: FAA Milwaukee FSDO, 414-486-2920, fax 414-486-2922; EAA Aviation Services, 920-426-4821; or Transport Canada, Recreational Aviation, 613-990-1022.
  • Canadian pilots flying aircraft issued a Canadian “Flight Permit – Owner Maintenance” are prohibited by the FAA from flying in the United States.

Aircraft Fueling Notes
Fuel will be provided to those flying in the daily air shows, provided the pilot in command possesses a valid commercial certificate and a current second-class medical. Air show fuel usage will be recorded for each participating aircraft daily and a reimbursement check for that fuel will be mailed to air show participants after AirVenture.

AirVenture 2011 Fuel Service Information
Preregister your aircraft for fueling services at Oshkosh during EAA AirVenture 2011. Visit the Basler Flight Service website below and use the form provided.

Basler Flight Service     
E-mail | Website

Parachute Packing
A certified parachute packer will again be on hand in the Warbirds Briefing Building to repack parachutes this year. If your chute is in need of a repack, this is an ideal time and place to have it done.

Aircraft and Projects for Sale
Owners of warbird aircraft, projects, and parts that are being offered for sale may again purchase numbered placards (for the aircraft) and corresponding data sheets (for the bulletin board) at Warbirds Headquarters upon your arrival. We also encourage you to attach a small photo of the aircraft to the data sheet. Also available are data sheets for projects and parts. These cards will be posted on the west side of the Volunteer Food Service facility (line shack) so that all description cards are centrally located. The “For Sale” placards/data sheets are $10 per airplane and $5 per project.

EAA Warbirds Merchandise
While at EAA AirVenture Oshkosh 2011, plan to visit Warbirds Merchandise Sales, located next to our headquarters office. Wearing official EAA Warbirds apparel is one of the best ways to identify members and warbird enthusiasts at air shows and fly-ins around the country. There will be new and interesting merchandise this year, as well as great bargains on discontinued items. As always, shop early for the best selection!

Warbirds Campground Information

  1. Camping in Warbirds Campground is on a first-come, first-served basis.
  2. To camp in Warbirds Campground, you must be a current EAA Warbirds of America member or volunteer. Membership cards and volunteer credentials will be checked.
  3. All campsites must be paid for before setup. Always display proper camping credentials. Camping registration number must be easily visible.
  4. Flightline passes may be purchased at Warbirds Registration.
  5. EAA has a long-standing policy that pets aren’t permitted on the convention site or in the campgrounds. Therefore, EAA has designated a Campers With Pets area in Camp Scholler for those members who arrive and aren’t aware of the policy. This policy will be enforced.
  6. Do not leave campsite areas without completely extinguishing cooking grills.
  7. Use special barrels for charcoal refuse and aluminum cans, please.
  8. Be courteous to your neighbors – keep campsites clean and neat and noise levels down, especially after 10:30 p.m.
  9. Waste Management Inc. will provide RV pump-out services. See Warbirds Campground Headquarters for details.
  10. No trucks or autos parked in the camping area overnight.
  11. Generators need to be shut down at 10:30 p.m.
  12. Campground gate closes at 10:30 p.m. No camper units will be let in the area for setup until 7:30 a.m. the next morning.

Note: Warbirds Camping doesn’t provide reimbursement for early departures.


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