Our Next Gen of Enthusiasts

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Day of Event Rally Planning Tasks

Ground Operations

Welcome/Registration: Establish a clearly marked area where parents and Young Eagles® can check in and begin their experience. Take time to answer questions and, if needed, help the parent complete the release/registration form.

Ground School: Many chapters use a dedicated “ground school” utilizing a static airplane for a group walk-around. This is not necessary, but has been effective and limits people movement on the ramp.

Dispatch: A dedicated clipboard for each pilot can help you quickly match Young Eagles to their pilot. A small mailing label with the pilot’s name and number of available seats can be attached to the clipboard. This makes it easy for a dispatch volunteer to introduce Young Eagles to their pilot and for the pilot to sign the forms before the flight. The pilot is now responsible for the Young Eagles until after the flight.

Safety First: No child or parent should be allowed in the aircraft movement area without an escort. Remember that the general public is not familiar with airplanes, how they move and spinning propellers.

Post-Flight: Set aside an area where returning pilots and Young Eagles can talk about the flight, sign the logbook and explain EAA’s Flight Plan. The Young Eagles’ parent should be a part of this process, so they know what EAA can offer their child. Take time to answer questions and thank them for sharing the flight.

Flight Operations

Pilots: All pilots should check in upon arrival with the event coordinator. Pilots should make sure their registration information is up-to-date (mailing address, EAA number, aircraft).

Pilot Briefing: All pilots should attend a pilot briefing prior to flying. Ground support volunteers should also attend. The coordinator, a designated pilot or even a local ATC representative can provide the briefing. A sample pilot briefing is included at the end of this document.

Route of Flights: Successful chapters have established Young Eagle flight routes and altitudes, so all participating pilots know where traffic may be. Coordinate routes with local Air Traffic Control.

Volunteer Care: Make sure there are plenty of refreshments available for your volunteers. Consider providing lunch or snacks for your volunteers. Also monitor the health of your pilots and ground volunteers. Volunteers are often very dedicated and will fly until the last child is flown. Often they don’t think about keeping hydrated. If a pilot is starting to look tired or stressed, you should gently suggest they take a break and relax.

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