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Community Outreach Guidelines

EAA designed Community Outreach Guidelines to help coordinate and maximize offerings in the following ways:

  • Provide a more defined approach to responding to requests for support of community events.
  • Develop a fair and easy process to identify, evaluate, and support efforts of the non-profit community.
  • Develop a process that allows for tracking and quantifying impact.

EAA has a staff committee to support these goals and provide community leadership.

Auctions, Raffles, Participation at an In-kind Level

EAA supports auctions, raffles, and other fundraising events sponsored by non-profit organizations based primarily in the Fox Valley region by donating items, experiences, passes, and other tangible items. Selection guidelines include:

  • Applicant must be either a youth serving organization or school with an education focus, a general health/welfare organization, or an organization that provides community service programs.
  • Applicant cannot be a lobbying group, strictly religious organization, or other association with a mission that implies EAA's endorsement or sponsorship of a controversial issue or position.
  • Applicant must not have previously received a donation during EAA's current fiscal year (March 1-February 28).
  • Applicant organization must have support of EAA staff.
  • EAA Community Outreach Committee may request or require appropriate recognition and/or visibility from the requesting event or organization.

EAA will also support other community auctions, raffles, and fundraising events at the discretion/decision of the Community Outreach Committee.

Event Participation at a Financial Level

EAA also has a limited fund to support community organizations seeking cash support. Such requests will be individually reviewed by the Community Outreach Committee.

Facility & Infrastructure Use

EAA will respond to requests for use of both the indoor and outdoor facilities in the following way:

  • "No-fee usages" of the Museum, selected conference rooms, or other select areas of the EAA facility. Requesting organization will be responsible for set-up, clean-up, and other event related costs.
  • "Reduced-fee" use of the Museum, selected conference rooms, or other select areas of the EAA facility. Specific arrangements related to set-up, clean-up, and other event related costs will be determined as part of the negotiation.
  • "No-fee" use of the outdoor grounds. Requesting organization will be responsible for all incurred costs.
  • "Reduced-fee" use of the outdoor grounds. Contract negotiations will detail specific areas and amount of reimbursement.
  • Complimentary use of any EAA assets either on-site or transported to locations outside the EAA campus – decision to be made on a case-by-case basis. A final decision by EAA will include a review of the financial and liability impacts.

Such requests will be reviewed by the Community Outreach Committee, with input as needed from EAA senior management and necessary department heads.

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