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Post-Event Rally Planning Tasks

Paperwork: When returning the forms to the Young Eagles® office, staple forms from individual pilots together. It will help speed the data entry process. Please return the completed forms to the Young Eagles office as soon as possible. All Young Eagles receive follow up information from EAA and the sooner the forms are returned, the sooner they hear from EAA.

De-brief: Gather as many of your volunteers post-event to find out what went right and what didn’t. Most important is how can you learn from the experience and improve your next event. Often chapters hold a cook out or social gathering after an event -- a great opportunity to de-brief and have fun.

THANK YOU! Take time to thank your volunteers and express appreciation to any others who helped make the event possible. Don’t forget the airport manager, host FBO or FAA tower staff. A simple “thank you” note goes a long way!

This checklist is a guide to help you plan your first rally.  As you become more comfortable with your volunteers and airport, feel free to adapt these ideas to your location.

If you have any additional questions or concerns please contact us; yeagles@eaa.org or 877-806-8902.

Sample Pilot Briefing topics:

Welcome/introductions and Rally Safety Procedures
Review of Pilot Requirements
Who will we be flying?
Ground flow for paperwork (dispatch)
Ground flow for aircraft (taxi routes)
Flight route
Altitudes and airspeeds
Ramp Safety
Flight Safety

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